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How to create a rent ledger for your Florida rental property

Vacation Beach Houses in St. Augustine, Florida
by Jeff Rohde, posted in Investment Strategy

As a Florida landlord or property manager, you know that keeping track of your rent ledger is important. However, it can be tricky to keep track of who paid what and when. This blog post will show you how to create a Florida rent ledger for your property.

With this information in hand, you’ll be able to keep track of your tenants’ payments and ensure that everyone is up to date on their rent payments. We’ll also provide a free rent ledger for Florida and explain how to automate your rent collection.

Key takeaways

  • A rent ledger is an important tool landlords can use to keep track of their rental income.
  • Landlords in Florida should include all pertinent information in the rent ledger, such as the names and contact information of tenants, the amount of rent owed, the date when rent is due, and when the rent was paid.
  • Creating a well-organized and accurate rent ledger can help landlords avoid potential legal problems.
  • A landlord can create a rent ledger using spreadsheet software or sign up for a free Stessa account to automate a rent ledger, online rent collection, and more.


How to use a rent ledger

A Florida rent ledger is a record of all the payments made by a tenant towards their rent. This can be used as proof of payment in the event of a dispute and can also help landlords keep track of late or missed payments.

Some of the benefits to landlords in Florida for using a rent ledger include:

  • Helps prevent disputes between landlord and tenant over payments
  • Gives landlords a record of payments in case they need to take legal action against a tenant
  • Allows landlords to see at a glance if a tenant is consistently late with their rent

The information that should be included on a Florida rent ledger includes:

  • Name and address of the tenant
  • Amount of rent due
  • Date the rent is due
  • The date of each payment
  • Amount paid
  • Method of payment (check, cash, money order, etc.)
  • Any late fees or other charges included on the ledger
  • Signature of the landlord or representative


Free Florida rent ledger template

Florida landlords, have you been looking for a rent ledger template that you can download and customize for free? We’ve got you covered.

This free rent ledger template is available in both Google Sheets and Microsoft Excel, so you can use the program you’re most comfortable with. And because it’s customizable, you can tailor it to fit your specific needs:

Download for Google Sheets

Download for Microsoft Excel

Simply select the link for your preferred program and download it to your computing device. Then, after you open the spreadsheet, save it by another name, so you have the original document to return to.


How to automate your rent ledger

Manual rent ledgers can be a pain to use, especially if you have multiple tenants. But it’s important to stay on top of rent payments, so you don’t get behind on your own bills. The good news is that there’s an easy way to automate your rent ledger by signing up for a free Stessa account.

With Stessa, you can connect your bank account and automatically import transactions related to rent payments. This means you’ll always have an up-to-date record of who has paid rent, when, and any outstanding balances. In addition, Stessa can also track other important tenancy information, such as prorated rent, late fees, security deposits, and more.

Stessa’s online rent collection feature also makes it easy for tenants to pay on time and automate key tasks like deposits, receipts, and accounting. It’s a win-win and is free for both landlords and tenants.

Stessa, a Roofstock company, offers free cloud-based software that helps real estate investors maximize profits through smart money management, automated income and expense tracking, personalized reporting, online rent collection, and more. More than 100,000 investors already use Stessa to track over 250,000 properties with more than $60 billion in asset value. 


Gainesville, Florida

Florida rent laws for landlords

Florida is generally considered to be a landlord-friendly state. Florida’s landlord-tenant laws are designed to protect landlords’ rights and ensure that tenants are treated fairly. The benefits of owning rental property in a landlord-friendly state like Florida include the ability to evict tenants for nonpayment of rent, charge late fees, and set minimum lease terms.

According to the legal resource website

  • There are no limits to how much a landlord can charge for rent in Florida.
  • A landlord may begin charging a late fee if the rent is not paid by the due date, provided the lease agreement includes a late fee clause.
  • Florida landlords must give tenants at least 3 days to pay the rent or move, after which a landlord can file for eviction.
  • Florida landlords may not raise the rent as retaliation or discrimination.

To learn more about Florida rent laws for landlords, visit the Florida Department of Agriculture and Consumer Services (FDACS) or the Florida Bar website.


Final thoughts

A rent ledger is basically a running total of all the money you’ve collected from your tenant. This can be helpfully divided into categories like rent, security deposit, pet fees, etc.

As a landlord in Florida, keeping a rent ledger comes with some important benefits. For one, it can help you keep track of how much money you’re owed in the event of nonpayment or eviction. Additionally, having a rent ledger can be helpful come tax time by creating a record to document your rental income.

Stessa’s software is a good option for landlords in Florida because it’s free to use and offers a number of features specifically tailored to the needs of landlords. With Stessa’s software, you can easily track rental income and expenses, generate reports, collect tenant rent payments online, and more.

Sign up for free today and see how Stessa can help you streamline your rental business.


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