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How to write a rent reminder text message (sample included)

person texting on phone
by Jeff Rohde, posted in Investment Strategy

Sometimes it can be challenging to get rent payments on time from tenants, so you might wonder what you can do to reduce late rent payments.  

Sending a rent reminder text is a great way to help proactively reduce late payments. However, it’s important to keep a few things in mind when sending out a rent reminder text so that it’s effective. 

In this blog post, we’ll teach you how to send a rent reminder text message that gets results. 

Key takeaways

  • Sending a rent reminder text is an easy way to boost your monthly cash flow and reduce the stress of chasing down late payments.
  • Keep your text message short and sweet by making your point quickly and efficiently.
  • Your residents are busy people, so don’t bombard them with messages or be overly aggressive in your language.
  • A gentle payment reminder about an upcoming rent payment can be all it takes to prompt action.
  • Add a personal touch by including the tenant’s name or specific detail about their rental unit.
  • If you don’t hear back after your initial message, don’t hesitate to follow up with a polite reminder.


Why rent reminder texts are important

If you’re a landlord, you know how important it is to get rent payments on time. Not only does it keep your business running smoothly, but it also helps to build good relationships with your tenants.

One way to help ensure timely rent payments is to send rent reminder texts. Rent reminder texts are a quick and easy way to remind tenants that their rent is due and can be customized to fit each tenant’s needs. For example, you can set up automatic reminders that are sent a few days before the rent is due, or you can send manual reminders as needed.

Additionally, rent reminder texts can be used to provide tenants with important information about late fees or other changes to their lease agreement. By sending regular reminders, you can help reduce the number of late or missed rent payments and ensure that your tenants are happy and satisfied with their rental experience.


How to write an effective rent reminder text

It’s important to be proactive about collecting rent. One way to do this is to send your tenants a rent reminder text message a few days before the rent is due. But what makes for an effective rent reminder text? Here are a few key components:

  • Keep it short and sweet. Your tenants are busy people, so make sure your message is clear and concise.
  • Use friendly language. There’s no need to be overly formal – a casual tone will do just fine.
  • Be clear about the due date. Make sure your tenants know exactly when their rent is due.
  • Include a payment link. If you want to make things really easy for your tenants, include a payment link in your message.
  • Offer a discount for early payment. A little incentive can go a long way!
  • Thank your tenants for their business. A simple “thank you” will show that you appreciate your tenants’ efforts to pay on time.


Sample rent reminder texts

Texting your tenants a friendly rent reminder is an easy and effective way to help ensure that you get paid on time. Here are some examples of rent text reminders you can begin using right away:

  • Hey there! Just wanted to remind you that rent is due in a few days. Thanks for being prompt with your payments!
  • Hi, this is your friendly reminder that rent is due on the first of the month. Thank you in advance for your payment!
  • Just a quick heads up – rent is due in a few days. Please let me know if you have any questions or need assistance making a payment. Thanks!
  • Hi there! Rent is due soon, so please be sure to make your payment on time to avoid any late fees. Thanks!
  • Hello! This is just a reminder that rent is due in a few days. Thank you for your attention to this matter.
  • Hi! This is a reminder that rent is due on the first of the month. If you have any questions, please don’t hesitate to reach out. Thanks!
  • Rent reminder: your payment is due in a few days. Thanks for being prompt with your payments!
  • Just a quick reminder that rent is due soon. Please let me know if you have any questions or need assistance making a payment. Thanks!
  • Hi, I wanted to remind you that your rent for this month is due. Please let me know if there’s anything I can do to help you make the payment.
  • Hello, your rent for this month is now overdue. Please call me so we can arrange a time for you to make a payment.


When (and how) to send a rent reminder text

It’s important to know when to send a rent reminder text to your tenant. Here are some best practices to follow:

  1. Send the rent reminder text a few days before the rent is due. This will give your tenant time to make arrangements to pay the rent.
  2. Include the date that the rent is due in the text. Doing so will help your tenant keep track of when the rent is due.
  3. Make sure to include your contact information in the text so that your tenant can reach you if they have any questions.
  4. Keep the tone of the text friendly and professional. Remember, you’re reminding your tenant of a payment they’re already obligated to make. There’s no need to be overly aggressive or threatening.
  5. If your tenant doesn’t respond to the rent reminder text, follow up with a phone call or an email. Sometimes a simple reminder is all it takes to get your tenant to pay the rent on time.


woman in yellow sweater on cell phone

How to automatically send rent reminders

Landlords have a couple of options for sending rent reminder texts. They can either send reminders manually or set up a system that automatically sends texts. There are benefits to both methods, but ultimately, it’s up to the landlord to decide what works best for them.

If a landlord sends reminders manually, they will need to set aside time each month to do so. This can be difficult to fit into a busy schedule. Additionally, sending reminders manually can become very time-consuming if a landlord has multiple properties.

On the other hand, setting up a system that automatically sends texts can save the landlord a lot of time. Once the system is set up, it will take care of everything for the landlord and frees up their time so they can focus on other things.

Additionally, automatic systems can be more reliable than sending reminders manually. If a landlord forgets to send a reminder, their tenant may not receive it. This could lead to late payments or even eviction. With an automatic system, there is no risk of forgetting to send a reminder.

Stessa’s online rent collection tool has a feature that automatically sends tenants rent reminder texts. You don’t have to worry about sending rent reminders or depositing rent checks. Stessa handles it for you, so nothing slips through the cracks. Tenants can set up recurring ACH payments so they never miss a deadline (with more payment methods coming soon).

Get started by signing up for a free Stessa account today.


What to do if a tenant doesn’t respond to a rent reminder text

If you’ve sent a rent reminder text to your tenant and they haven’t responded, there are a few things you can do.

The first step is to try sending another reminder text. If that doesn’t work, you can try calling or emailing the tenant or take further action by sending a certified late rent payment notice.

If the tenant does eventually pay the rent, but it’s late, you may want to charge a late fee. This is typically a percentage of the monthly rent amount, but be sure to check your state or local laws to see what is allowed.

Ultimately, if the tenant doesn’t pay rent, you may need to start eviction proceedings. However, before taking any drastic actions, it’s always best to consult with an attorney to ensure you’re taking the proper steps.


Tips for increasing the chances of getting rent paid on time

As a landlord, you know that timely rent payments are essential to maintaining your investment property. While you can’t always control when your tenants pay their rent, there are a few things you can do to increase the chances of timely payments:

  1. Be proactive about rent collection: Paying rent should be given the same importance as any other monthly bill. The best way to ensure timely payments is to set up a system where rent is automatically withdrawn from tenants’ bank accounts on the first of every month. This way, you won’t have to chase after late payments and can focus on other aspects of being a landlord.
  2. Encourage online or electronic payments: Online and electronic payments are convenient for tenants and help landlords keep track of payments. You can set up automatic reminders for when rent is due and even offer discounts for those who choose to pay their rent electronically.
  3. Keep communication lines open: Good communication is key in any relationship, and the landlord-tenant relationship is no different. Be available to answer questions or address your tenants’ concerns about their rent. This will help build trust and make them more likely to pay on time.
  4. Offer a grace period: Many landlords offer a grace period of a few days for tenants who are late on their rent. This gives tenants some leeway if they need it, without incurring any late fees. Just be sure to clearly communicate the terms of the grace period to your tenants, so there are no misunderstandings.
  5. Use a late fee: If you choose to charge a late fee, include this information in your lease agreement so there are no surprises down the road. Late fees can motivate tenants to pay their rent on time, but they should be reasonable. Charging too much could backfire and cause tenants to feel resentful.
  6. Be understanding: Sometimes, life happens, and tenants may find themselves in a tough spot financially. If this happens, try to be understanding and work with your tenant to devise a solution that works for both of you. This could involve temporarily suspending late fees or working out a payment plan. Showing empathy will go a long way in maintaining a good landlord-tenant relationship.


Closing thoughts

Sending a rent reminder text is a great way to stay on top of your tenants and ensure they’re paying on time. But you should keep a few things in mind to ensure your text is effective.

Be sure to include the amount due, the date it’s due, and your contact information. Also, be sure to send the text early enough so that your tenants have time to respond. Finally, be courteous and understanding if your tenants are late responding; they may just need a little extra time to get their payment in.


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