While AppFolio and Propertyware both promise to streamline your operations, their distinct approaches to everything from tenant screening to maintenance requests can significantly impact your daily workflow.
This detailed comparison breaks down how AppFolio and Propertyware stack up against each other. You’ll learn which platform better suits your specific portfolio size, management style, and growth plans. In addition, we’ll discuss how Stessa, our own tool used by over 200,000 investors, stacks up against AppFolio and Propertyware.
AppFolio overview
AppFolio’s cloud-based property management software offers a wide variety of residential and commercial rental property features.. The company requires a minimum portfolio size of 50 units and currently charges a minimum monthly fee equal to 200 units, plus a one-time onboarding fee based on portfolio size.
While AppFolio offers robust features, including marketing and leasing, maintenance and operations, communication and service, accounting, and reporting, it may not be a good fit for investors or property managers with a small number of properties due to the minimum size requirements.
Current pricing
AppFolio provides 3 pricing options for its software based on the size of your portfolio – Core, Plus, and Max. They no longer advertise the price for each of these plans, so you’ll to fill out a form on their site to get exact pricing details.
Software features
Core
- Accounting and reporting
- Virtual marketing and leasing tools
- Resident and owner management
- Online maintenance
- Full mobile capabilities
- Continuous software updates
Plus
- All Core features
- Workflow management
- Performance insights
- Revenue management
- Data export capabilities
- Strategic account management
Max
- Everything in Plus
- Leasing CRM
- Leasing signals
- Database API
- Custom fields
- Dedicated support rep
Propertyware overview
Propertyware provides users with numerous features, including online leasing, property management, maintenance, accounting, operations, and risk management.
Although Propertyware software is powerful and customizable, it may be a better match for investors and property managers with large portfolios. While there is no minimum unit requirement, the company presently charges a minimum monthly fee equal to 250 units, plus a one-time implementation fee equal to 2 times the monthly subscription price.
Current pricing
Propertyware offers 3 clear pricing packages based on the features provided, plus additional services for an extra fee. The company also offers a limited-access free trial period:
Basic
The Basic plan costs $1.00 per unit a month with a minimum charge of $250 a month. There is also a one-time implementation fee equal to 2 times the monthly subscription price, or a minimum of $500.
Plus
The Plus plan costs $1.50 per unit a month with a minimum charge of $350 a month. The one-time implementation fee is equal to 2 times the monthly subscription price, or a minimum of $700.
Premium
The Premium plan costs $2.00 per unit a month with a minimum charge of $450 a month, plus a one-time subscription fee equal to 2 times the monthly subscription price, or a minimum of $900.
Additional services
Propertyware offers the following services that can be added to any of the above pricing plans. Pricing varies based on selected services, and users must contact the company for pricing details:
Maintenance contact center
There is a 24/7 answering service to handle maintenance and emergency calls. That currently costs $1.10 per unit a month with a $300 setup fee.
Leasing contact center
Capture and manage every call and email with professional agents who become an extension of your staff. This currently costs $2.85 per unit a month with a $300 setup fee.
Professional websites
Modern and professional designs integrate with Propertyware. This currently costs $99 a month with setup fees starting at $500.
AssetProtect
This provides owners and tenants with important coverage to protect their property. It currently costs $12 per policy a month with no setup fee.
Software features
Basic
- Global customization and reports
- Marketing
- Property management
- Owner portals
- Tenant portals
- Maintenance
- Accounting
- Screening
- Payments
- Unlimited support
- Unlimited storage
- Unlimited online training
Plus
This includes everything in the Basic package, plus:
- Two-way text messaging
- Digital signatures
- Inspections
Premium
This includes all of the features in the Basic and Plus packages, plus:
- Maintenance projects
- Vendor portals
How do AppFolio and Propertyware compare?
Here’s a side-by-side comparison of the essential features that many landlords use. Keep in mind that the best software for you may vary depending on your particular rental properties and business goals.
Listings
AppFolio seamlessly integrates with online listing services, including Apartments.com, Zillow, and Zumper to help landlords fill vacancies and keep cash flowing. Virtual tours can be run within the AppFolio platform, and artificial intelligence (AI) leasing assistant Lisa handles routine tasks like data entry and scheduling showings.
Propertyware can help you find prospective tenants by automatically sending your listings to its network of free distribution partners. Each listing you create and publish on your Propertyware website is automatically distributed to these high-traffic partner sites, including Apartment List, Trulia, Zillow, and Zumper.
Tenant screening
Tenant screening is an add-on service with AppFolio that checks an applicant’s credit score, criminal history, and eviction history and verifies their income and rental history. The company currently charges $15 for each credit or eviction check. Credit, criminal background, and eviction checks are $20 for all 3 reports.
Propertyware uses transactional pricing for each tenant screening service provided. Current costs for credit only are $7.95, criminal only is $8.95, and eviction only is $4.45. Credit, criminal, and eviction are $16.95. The company also offers advanced screening services for credit, criminal, and eviction that includes state, county, and local records, as well as state sex offender registry records for $29.95 per screen.
Leasing
AppFolio subscription plans include unlimited, customized state-specific e-leases and renewals that tenants can digitally sign from any device. After the lease is executed, landlords can use free online storage to organize and store documents, eliminating the need for paper copies.
With Propertyware Plus and Premium plans, you can use MailMerge to automatically pull in applicant data when creating a lease, which saves you time and prevents duplicate entries. The DocuSign electronic signature feature also makes it easy and convenient for applicants to sign the lease while keeping all files and records safe and secure in one place.
Online rent collection
AppFolio and Propertyware offer various online options for collecting rent, partial payments, security deposits, and other fees. AppFolio currently charges a $0.50 fee for each Automated Clearing House (ACH) transaction, a flat fee of $9.99 for a debit card payment, and a credit card transaction fee of 2.99%.
Propertyware currently charges tenants who pay through their tenant portal $1.95 for each ACH transaction, 2.99% for credit and debit card payments (with a minimum fee of $3.00), and $3.75 when tenants pay cash at a participating retailer.
Financial reporting and tax management
AppFolio provides real-time, flexible reporting online. You have access to over 80 customizable reports, including owner statements, income statements, cash-flow statements, balance sheets, rent rolls, and tenant delinquency records. The software also provides landlords with tax readiness tools; you can file 1099s for independent contractors directly from the platform.
Propertyware’s reports tab offers a variety of customizable reports that you can export to different formats, publish to owner portals, and email once or on a recurring basis. While there is no profit and loss (P&L) report available in Propertyware, several reports provide similar information, including income and expense, standard income statement, and Schedule E.
Stessa vs. AppFolio and Propertyware
While both AppFolio and Propertyware offer a variety of features, both software systems may not be cost-effective for smaller landlords. Minimum pricing with AppFolio is several hundred dollars with a minimum of 50 units required, while Propertyware pricing packages start at $250 per month, excluding the one-time startup fees that both companies collect.
That’s where Stessa comes in. Stessa, a Roofstock company, offers cloud-based software that helps real estate investors maximize profits through smart money management, automated income and expense tracking, personalized reporting, and more.
The company was launched in 2016 by 2 experienced real estate investors with 30 years of combined experience. Stessa was built to take care of monitoring and analyzing details, so you don’t have to.
Stessa has also expanded its feature coverage to include tenant applications and screening, publishing vacancies, eSigning (with the paid plan), rent collection, landlord banking services, and document storage. Its iOS and Android mobile apps keep you connected to your portfolio on the go and offer automated receipt scanning that’s particularly helpful around tax time.
Stessa offers a robust free plan, with paid plan options for those who need more advanced tools. Stessa offers:
- Automated income and expense tracking: Organize and categorize transactions automatically from connected bank, lender, credit card, and property management accounts with no extra fee or add-on required.
- Financial reporting: Generate income statements, net cash flow reports, balance sheets (with the paid Stessa Pro plan), and more, all within the platform.
- Real-time performance metrics: Get 24/7 visibility into your portfolio’s performance with no third-party software required.
- Property management integration: Connect to some property management software platforms for a complete portfolio summary.
- Online rent collection: Automate your rent collection process, including payment reminders and late fees, reducing the likelihood of missed or late payments.
- Advertise vacancies: Publishing a vacancy for rent and syndicate your listing out to a variety of websites for maximum exposure to high quality tenants.
- Rental applications: Manage tenant applications efficiently and effectively by streamlining the process of publishing vacancies and collecting and reviewing applications.
- Landlord banking: Open FDIC-insured bank accounts and enjoy a more efficient way to manage your property-related finances. You can earn more than 10x the national average interest rate on every dollar deposited.*
- Tenant screening: Use a proprietary approach with RentPrep for comprehensive tenant checks, including a full credit report, background check, and more. Landlords can also add screening for income verification or of judgment and liens, increasing the odds of selecting reliable tenants.
- Unlimited properties: Add as many single-family homes, short-term vacation rentals, or multifamily units as you like.
- Tax center: Tax time is a cinch thanks to the Stessa Tax Package feature. It helps aggregate your transactions and sends you personalized tax reports via email with digital copies of all of your receipts packaged into a single ZIP file.
- eSigning (partnered with DocuSign): With the Stessa Pro plan, you can upload up to five documents monthly, mark them for electronic signatures, and send them to tenants, vendors, and partners.
- Smart receipt scanning: Add expense receipts to your transactions ledger quickly and accurately via mobile scans and email forwarding, reducing the risk of losing or misplacing vital receipts.
Go here to create a free Stessa account.
*Stessa is not a bank. Stessa is a financial technology company. Terms and conditions, features and pricing are subject to change. This article, and the Stessa Blog in general, is intended for informational and educational purposes only, and is not investment, tax, financial planning, financial, legal, or real estate advice.
