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Landlord Studio vs. QuickBooks: 2024 Head-to-Head Comparison

man looking at real estate listings on computer
by Jeff Rohde, posted in Investment Strategy

As a landlord, you need to track your rental property income and expenses to stay organized and profitable. But with so many different software options available, it can be hard to know which one is right for you.

In this blog post, we’ll compare Landlord Studio and QuickBooks to help you decide which is the better option for tracking your rental property finances.

We’ll also review Stessa, a popular rental property accounting software solution that landlords can use to automatically track income and expenses, generate comprehensive financial reports, collect rent payments online, and prepare year-end tax returns.


Landlord Studio overview

Landlord Studio was created to help landlords manage rental property more efficiently. The mobile and desktop apps offer features like simplified accounting and tax reporting, tenant screening, online rent collection, and document storage for multiple properties.

If a landlord has vacant property, they can create a listing webpage on the Landlord Studio website, which includes images and a tenant screening portal. Then, they need to manually place the listing link on popular rental listing websites, social media, and emails. Rather than automating rental listings, Landlord Studio centralizes tenant inquiries on its site to make the application process more manageable.


After a 14-day free trial, landlords can choose from two Landlord Studio pricing plans with the option of month to month or a discount with annual billing:

    • GO plan: Free for the first 3 units
    • PRO plan: Priced at $15/month (or $12/month when billed annually) for 3 units, with prices increasing by $1/month/unit for each additional unit managed on the platform.

Software features


  • Track up to 3 properties
  • Online rent collection ($2.50 for each transaction, paid by the tenant)
  • Automated late fees
  • Desktop, iOS, and  Android apps
  • Manual income and expense tracking
  • Mileage tracking
  • Basic reports
  • Tenant screening
  • Tenant portal with maintenance tracking


Includes all of the features of the GO plan, plus:

  • Advanced reporting
  • Multiuser access (up to 5 users)
  • Bank feed integration
  • Smart receipt scanner
  • Automated rent reminders
  • Unlimited document storage
  • Custom email templates
  • Integration with Xero


woman looking at finances on phone and computer

QuickBooks overview

QuickBooks can be beneficial for managing rental property finances. It allows you to create and send invoices, receive payments, track income and expenses, and run reports. 

The software is designed as a general-purpose accounting tool and not specifically for rental property. As a result, QuickBooks doesn’t offer key features most landlords need, such as creating and posting vacant property listings, screening tenants, and collecting rent online.


QuickBooks Online offers 4 pricing plans, all of which come with a free trial for 30 days and a 50% discount for the first 3 months. In addition, all plans include free mobile apps, support, and app integration:

  • Simple Start: $12.50 a month for the first 3 months, then $25 a month after that
  • Essentials: $25 a month for the first 3 months, then $50 a month after that
  • Plus: $40 a month for the first 3 months, then $80 a month after that
  • Advanced: $90 a month for the first 3 months, then $180 a month after that

QuickBooks also offers additional options for an extra fee, such as Online Payroll and Live Full-service Monthly Bookkeeping. In addition, the company offers a one-time Live Bookkeeping Guided Setup to provide customers with instructions for setting up a chart of accounts, customized invoices, reminders, and bank account and credit card connections.

Software features

Simple Start

  • Income and expenses
  • Invoice and payments
  • Tax deductions
  • General reports
  • Receipt capture
  • Mileage tracking
  • Cash flow
  • Sales and sales tax
  • Estimates
  • Contractors


Everything in Simple Start, plus:

  • 3 users
  • Bill management
  • Time entry


Everything in Simple Start and Essentials, plus:

  • 5 users
  • Bill management
  • Time entry
  • Inventory
  • Project profitability


Everything in the above 3 plans, plus:

  • More than 5 users
  • Bill management
  • Time entry
  • Inventory
  • Project profitability
  • Business analytics with Excel
  • Employee expenses
  • Batch invoices and expenses
  • Customized access
  • Exclusive premium apps
  • Dedicated account team
  • On-demand training
  • Workflow automation
  • Data restoration


Landlord Studio vs. QuickBooks

Here’s a summary of some essential features landlords typically need, along with an overview of how Landlord Studio and QuickBooks solve for them.


Landlord Studio and QuickBooks don’t offer automatic listing syndication services. Instead, landlords create a property listing page, then manually place the link on the rental listing websites of their choice.

Tenant screening

Landlord Studio works with TransUnion to obtain applicant information from credit bureaus and generate background checks, credit reports, criminal screenings, and eviction screenings. The $40 report fee can be paid by the landlord or passed on to the applicant. QuickBooks does not offer tenant screening.


Neither Landlord Studio nor QuickBooks offers an option for creating and signing leases online. However, both companies provide options for uploading, organizing, and storing documents online.

Online rent collection

Property owners can collect the monthly rent plus one-time fees, such as a security deposit, prorated rent, or late fees, with Landlord Studio. In addition, tenants can set up recurring rent payments, and funds are transferred to the landlord’s linked bank account within a few business days. Landlord Studio charges tenants a fee of $2.50 for each online rent transaction. QuickBooks does not offer online rent collection.

Financial reporting

Property owners can automatically track income and expenses with the paid PRO version of Landlord Studio by linking and syncing a bank account. Landlord Studio software can generate 15 financial reports, including a profit and loss statement, rent ledger, and owner net worth. The program can also connect with Xero for enhanced financial reporting.

QuickBooks arguably excels in financial reporting since the software is specifically designed as an accounting tool. However, landlords will need to understand accounting concepts such as debits and credits, assets and liabilities, double-entry accounting, and creating a chart of accounts for rental property.

Tax management

Landlord Studio and QuickBooks can be used to compile data to complete Internal Revenue Service (IRS) Schedule E. Landlord Studio can be synced with Xero, while QuickBooks can integrate with tax programs like TurboTax and ProConnect. Subscribers can also download and save transaction files from Landlord Studio and QuickBooks to share with a tax professional.


Stessa vs. Landlord Studio vs. QuickBooks

Landlord Studio and QuickBooks are good options, although both require a subscription plan and may offer features that owners of small property portfolios don’t need.

Stessa, a Roofstock company, is a platform that offers a streamlined experience for landlords who own single-family rentals (SFRs), small multifamily properties, short-term vacation rentals, and entire rental property portfolios. More than 200,000 investors already use Stessa to track their properties with more than $60 billion in asset value.

Stessa includes online rent collection, income and expense tracking, and free resources from the Stessa Tax Center to make tax readiness a breeze. 

Laptop and mobile screenshot of transactions page

After signing up and entering some basic property information, real estate investors can:

  • Track unlimited rental properties and portfolios.
  • Access comprehensive performance dashboards at the property and portfolio levels.
  • Automate income and expense tracking by linking property bank accounts.
  • Collect tenant rent payments online using free Automated Clearing House (ACH) transfers.
  • Perform tenant screening on Stessa through RentPrep and handle rental applications within the platform.
  • Publish a vacancy for rent and get it syndicated to a variety of websites for maximum exposure to high quality tenants.
  • Track expenses on the go with the iOS and Android apps.
  • Upload documents, tag them for digital signatures, and send them to tenants, vendors, partners, and more. 
  • Open an FDIC-insured high-yield bank account* for each property and seamlessly integrate them with Stessa’s financial tracking features.
  • Organize and store all real estate documents safely and securely.
  • Generate comprehensive financial reports, including income, net-cash-flow, and capital expense (CapEx) statements.
  • Export tax-ready financials to make tax time a breeze.
  • Create a personalized Stessa Tax Package that includes an income statement, net-cash-flow report, and ZIP file in a single email.

Go here to create a free Stessa account.


*Stessa is not a bank. Stessa is a financial technology company. Terms and conditions, features and pricing are subject to change. This article, and the Stessa Blog in general, is intended for informational and educational purposes only, and is not investment, tax, financial planning, financial, legal, or real estate advice.


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